Introduction to Google Drive

Saga uses a shared Google Drive to organize and share resources internally each school year. In Saga Central Files, you will find a folder for each Saga department/function. Team members belonging to each department/function have been given editing permissions for that folder, and all other Saga staff have been given viewing permissions. 

Google's Support Doc

Outside of Saga Central Files, Saga staff can use Google Drive to keep their files backed up and collaborate with colleagues.

• Protocols/Expectations
  • Saga staff are expected to store their data in Google Drive, and not on their local machines.
  • Saga staff will utilize Google Drive to collaborate on documents and share resources with colleagues.
  • Only resources that are relevant to most or all Saga staff should be put in Saga Central Files; all other collaborative folders and files can live outside of Saga Central Files and shared with whomever is appropriate.
  • Saga department heads will ensure that widely relevant resources are available in their department’s folder within Saga Central Files.
  • Saga department heads will organize their department’s folder within Saga Central Files to make it easily navigable for Saga staff.
• Resources/Tips
  • Take the time to organize your Drive (tips below); doing so will save you lots of time throughout the year!
  • Utilize these Google Drive instructions to organize your Drive for easy access to the docs you use regularly:
    • Star documents/folders
      • Right-click a file or folder, go to "Organize", and select “Add to starred” (you can follow the same step to “Remove from starred”).
      • You can then access these starred files or folders in the “Starred” section on the navigation bar on the left of your screen.
      • We recommend that you star Saga Central Files.

• Create workspaces in Drive Priority to organize your files
• To add a shortcut of a folder or file to Saga Central Files, click on the folder or document you want to move, hold "Shift" + "z," navigate to Saga Central Files, and select where to add it. 
  • Note: This simply makes the folder/file accessible from the new location; any changes made to the folder/file in this new location will also be reflected in the original folder/file.
• You may not be connected to the internet 100% of the time, so it is good to make some items in Google Drive always accessible even if you are offline. Right click on any folder or file and select “Available Offline”. 
  • This basically pulls down the folder/file from the cloud to your device. Any updates or changes you make while offline will sync back up to the cloud once you reconnect to the internet. For more information on using Google Drive files offline, see this article from Google: Use Google Drive files offline
• Keep an eye on your available storage on the bottom left of your screen, and follow these steps to clear space, if needed.